Privacy Policy &
Terms of Service

Privacy Policy

Who We Are

dX80 Group, LLC is a consulting company focused on AI, serving independent private practices, not hospital-affiliated, headquartered in Henderson, Nevada. Our founder is Daina Tirrell, BSN, RN. We can be reached at dtirrell@dx80group.com.

Consent

By using this site you consent to this Privacy Policy, and to the collection, use, and retention of the information described in it. If you do not agree with it, please do not use the site.

Information We Collect

Visiting or reading this site gives us no name and no email address. Browsing requires no account and no sign-up, and nothing here is gated: every resource in the library downloads without a form. We have your name, your email address or your mobile number only where you affirmatively give them to us, which currently happens in four places: submitting an 90-Day Documentation Turnaround application, asking the free time assessment to email you a copy of your own results, booking a call, or completing client onboarding after you engage us. Each is described below, and each is something you have to choose to do.

90-Day Documentation Turnaround Application: If you choose to submit an application, you voluntarily provide your contact information (your name, your email address, and optionally a mobile number), practice details, and a description of your AI challenges. We use it to review and respond to your application. When you send us your email address this way, we also use it to follow up about dX80's services, and every message carries an unsubscribe link. We text you only if you tick the box agreeing to that and give us a number.

Free Time Assessment: The time assessment runs on your own device, and your log is saved on your phone as you go. If you ask us to email your results, we keep a copy, along with the email address, first name and practice name you give us. We use those to send your results and to follow up about them and our services, and we keep them while that purpose is live. You can ask us to delete them at any time and we will. We may also use time data in combined, de-identified form to understand how clinical days are spent. That use never includes your name, your practice name, or anything else that identifies you or your patients. You can opt out of follow-up at any time, and a reply of "stop" ends contact. The tool is designed not to collect patient information. Everything about the day itself is tapped, not typed: you tap an activity code, and the log has no notes field and no free-text field of any kind for what happened in a visit. None of the fields you can type into is about a patient. They cover who you are and where you practice (your name, your credential, your practice name and its ZIP code), your email address if you ask for a copy of your results, and the number of patients you saw that day. That last one is optional: the tool asks, and you can decline and still get your results. A count is a number; it carries nothing about any individual.

Scheduling: If you book a call with us, scheduling runs through a third-party booking service that collects your name, your email address and any note you choose to include, in order to place the meeting on our calendar. That service processes the information under its own privacy policy.

Analytics and advertising measurement: We use analytics and advertising measurement tools to understand how the site is found and used: page views, general geographic region, device and browser type, the campaign or search that brought you, and which pages lead to an application or a booking. These tools work with cookies, pixels and similar identifiers that describe a browser rather than a named person, and we do not combine them with your name or your practice unless you have given us those directly. This is described further in the section on cookies below.

How We Use Information

• Application information is used to evaluate and respond to your application. When you send us your email address through an application or the free time study, we also use it to follow up about dX80's services, and every message carries an unsubscribe link. Text messages are separate and are sent only if you tick the box agreeing to them and give us a number.
• We use analytics and advertising measurement to understand which of our efforts reach independent practices, and we may show ads to audiences built from that measurement. We do not make automated decisions about you that produce legal or similarly significant effects.
• We do not sell, rent, or share your information with third parties for commercial purposes. The narrow exceptions are listed under "Who We Share Information With, and When" below.

Who We Share Information With, and When

Service providers. A small number of third-party services process information on our behalf, each under its own privacy policy and each only for the one function it performs: hosting this website and receiving form submissions, delivering an email you asked for, storing the contact details of anyone who opts in to follow-up, handling scheduling if you book a call, and analytics and advertising measurement. None of them has our permission to use your information for their own purposes. We name specific vendors here only where the law requires it, because the tools we use change over time and a policy that lists them goes out of date faster than it gets updated. If you want the current list of who processes what, email us at dtirrell@dx80group.com and we will tell you.

Nobody else, except in these circumstances. We do not sell or rent your information, and we do not give your contact details to data brokers. The advertising measurement described above is a separate thing: it works on browser and device signals through the platforms we advertise on, not on handing over your name, your email address or your phone number. We will disclose it only if the law requires it, if it is required in a legal proceeding, if it is necessary to establish or defend our legal rights, or to a buyer or prospective buyer if this company is ever sold. In that last case your information stays subject to this policy.

Links that leave this site. We link out to published research, source documents, vendor policies, and our own social accounts. We do not control any of them. Once you follow a link away from dx80group.com, that site's privacy practices govern instead of ours.

Data Storage and Security

Information you give us is held by dX80 Group, LLC. Access inside the company is limited to the personnel who need it to do the work it was given for, and to technical staff maintaining the systems it sits in. Everyone with access is bound by the company's confidentiality obligations. Service providers process information as described above. We take reasonable technical measures to protect information from unauthorized access, but no internet transmission is 100% secure.

How Long We Keep It

We keep information only while the purpose it was collected for is still live. In practice, an application stays on file while it is under review and while a founding-cohort decision is open. An email address given through the time assessment, and the copy of the results we send to it, are kept until you ask us to stop, or until we stop sending, whichever comes first. A booking record is kept as long as we need it to hold the meeting and follow up on it. After that we delete it. You can ask us to delete it sooner at any point, and we will.

Cookies, Pixels, and What the Time Study Keeps on Your Phone

This site uses cookies, pixels and similar technologies. They do the ordinary things: keep the site working, count visits, tell us which page or campaign brought someone here, and measure whether the people we advertise to are the people we meant to reach. They describe a browser, not a named person, and they are not used to build a profile of you as an individual. Your browser's own privacy and cookie settings are the reliable way to limit what any website stores on your device, and the advertising platforms we use offer their own ad-preference controls. If you would rather we did not include you in advertising measurement, email us at dtirrell@dx80group.com and we will act on it.

What we do store on your device is how you reached us. If you arrive from a link, an ad, a search result or another website, we save a small record of that in your browser: the campaign or link parameters in the address, the site that referred you, and the page you landed on. If you later contact us, that record is sent with your message so we know which of our efforts actually reached you. It is used for that and nothing else, it describes a campaign rather than a person, and clearing your browser data deletes it.

The free time study does use your browser's local storage, which is a different thing. It saves your in-progress day on your own device so you can close the tab and come back to it. That data stays in your browser’s local storage on your own device unless you choose to email yourself a copy. It is not readable by us, it is not readable by any other website, and clearing your browser data deletes it.

Text Messages

The 90-Day Documentation Turnaround application asks for a mobile number, and asks separately whether you agree to receive text messages. Both are optional. You can submit the application without either.

If you do agree, we may text you about your application and about working with dX80 — scheduling, confirmations, and questions about the practice you told us about. Message frequency varies, and message and data rates may apply. Reply STOP at any time to end all texts, or HELP for help. Agreeing to texts is never a condition of applying or of buying anything.

dX80 does not run text campaigns. Texts are occasional, not scheduled: replies about your application, messages about an engagement you are in, and now and then a note about a new dX80 service we think fits your practice. Reply STOP at any time and all of it ends.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Your number is used only for the messages described above.

Agreeing to email and agreeing to text messages are separate choices. Ticking one does not set the other.

Do Not Track

Do Not Track is a preference some browsers let you set. There is no agreed standard for how a site should respond to it, and most services no longer act on it, so we do not treat it as a signal. If you want to limit what any website stores on your device, your browser's own privacy and cookie settings are the reliable control.

Your Rights

Email us at dtirrell@dx80group.com and you can ask what information we hold about you, ask for a copy of it, ask us to correct it if it is wrong, or ask us to delete it. We will confirm what we did within 10 business days. There is no form to fill in and no account to log into.

This applies to anything you gave us through an application, the free time assessment, a booking, or client onboarding.

Children

dX80 is designed for licensed healthcare professionals. We do not knowingly collect information from anyone under 18 years of age.

Changes to This Policy

If we materially change this policy, we will update the effective date above and post a notice on the website. Continued use of the site after a change constitutes acceptance of the revised policy.

Terms of Service

Acceptance

By using the dX80 website or submitting an application for our services, you agree to these Terms of Service. If you do not agree, do not use this site.

What We Provide

dX80 provides consulting, education and implementation services focused on AI for independent private practices, not hospital-affiliated. Our content is for informational and educational purposes. It does not constitute legal advice, medical advice, or compliance guidance specific to your practice. You are responsible for consulting appropriate professionals regarding your specific legal and compliance obligations.

Nothing on this site should be construed as a guarantee that specific AI tools or workflows will make your practice HIPAA-compliant. HIPAA compliance depends on many factors specific to your practice and its implementation. dX80 helps you understand the landscape and build appropriate frameworks, but compliance is ultimately your responsibility as the covered entity.

The Observation Day

The observation day is conducted in person by a registered nurse licensed in the state where your practice operates. The observer records activity codes and timestamps only: how the clinical day spends its minutes, not what happens inside a visit. The tool used has no field for a patient name, a chart, or a clinical detail.

An observer present in a working practice will incidentally see and overhear clinical activity, as any person physically present would. dX80 does not collect, record, or retain that information. The observer does not enter exam rooms and does not view charts. Whether to post a notice telling patients an observer is present is the practice's decision, made under its own policies. dX80 does not require it and does not supply it.

What leaves your practice from an observation day is limited to your practice name, the clinician’s name, and time-per-activity totals.

Working In Your Practice, and Protected Health Information

Implementation work is different from observation. Configuring a documentation workflow means working inside the systems your practice already runs, and that work can place us in contact with protected health information.

Where an engagement would place dX80 in contact with protected health information, we execute a business associate agreement before that work begins. If your compliance officer prefers one in place regardless of scope, we will sign one.

dX80 does not record patient encounters and does not hold recordings. Where a practice adopts an ambient documentation tool, the practice purchases it, the vendor account is the practice’s, and any audio or transcript passes between the practice and that vendor. dX80 never receives, stores, or has custody of it. Obtaining patient consent to record is the practice’s responsibility, under its own state law and policies.

Implementation work is currently performed on site, on your equipment. Patient records remain on your systems. Personnel other than the observing nurse, including our systems administrator, may be present in your practice for technical work outside an observation day, scheduled with you in advance and subject to the same agreement.

Payment, Cancellation and Refunds

Engagements are quoted in full before anything is booked. The first third of the quoted price makes you a client and opens onboarding, which you may work through while the balance is outstanding. The remaining two-thirds may be paid on any schedule you choose, in as many payments as you like, and there is no deadline to complete it.

Once the full amount has been received, our scheduler opens to you and you book your own assessment day from the dates available, up to 60 days ahead, on a first-come, first-served basis. Booking a date is what reserves it; paying earlier does not reserve one.

Before you book a date, all amounts paid are refundable on request, for any reason or none. No clinic day is reserved for you until you book one.

For 72 hours after you book your assessment date, all amounts paid remain refundable in full.

After that 72-hour period, the following cancellation schedule applies to the first third of the quoted price, and to that portion only. Booking reserves a specific clinic day for a specific practice, and a day released at short notice generally cannot be refilled. The amounts below are a good-faith estimate of that loss, agreed in advance because it is difficult to quantify after the fact. They are a cancellation fee, not a penalty.

• 7 or more days' notice before your booked date: refunded in full.
• 5 or 6 days' notice: 75% refunded.
• 4 days' notice: 50% refunded.
• 3 days' notice: 25% refunded.
• Less than 3 days' (72 hours') notice: retained.

The remaining two-thirds of the quoted price is refundable in full until training and build-out are scheduled, and is pro-rated against work delivered after that point.

One reschedule is free with 7 or more days' notice and does not affect any of the above. If a released day is subsequently refilled, any amount retained under the schedule above is refunded. If dX80 cancels or is unable to deliver for any reason, all amounts paid are refunded in full, at any stage, without conditions.

These terms are disclosed before any payment is requested and are acknowledged in writing in the engagement agreement, which contains the binding version. Where the engagement agreement and this page differ, the engagement agreement governs.

Intellectual Property

All original content on this site (written copy, frameworks, the ADPIE methodology as applied to AI integration, video content, and our own research summaries) is the intellectual property of dX80 Group, LLC. Third-party research we cite or link to remains the property of its authors. You may share links to our content and reference our published resources with attribution. You may not reproduce our content in full without written permission.

Limitation of Liability

dX80 Group, LLC is not liable for any damages arising from your use of this site or your reliance on its content. Liability arising from a paid engagement is governed by the engagement agreement, which contains the binding terms and controls where it and this page differ. Clinical decisions remain yours, including the review and signing of every note.

Governing Law

These terms are governed by the laws of the State of Nevada. Any disputes shall be resolved in Clark County, Nevada.

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